16th Monthly meeting

 

Title:	Distribution :Monthly Review Meeting February- 2022
Date of Meeting:	10th March-2022	Location:	Zoom
Minutes Prepared by:	MD. IFTEKHARUL ISLAM	Time:	2.00 pm

 

1. Purpose of the Meeting:

Reviewing of Previous Month’s Performance, Setting Targets and Action Plan for Current Month.

2. Attendance at Meeting:

MD & CEO Sir, Agribusiness Distribution Head Office Team, HR, Training and All depot heads

3. Meeting Agenda:

·         Efficiency Management ·         Departmental Activities ·         Distributing Happiness

Topic	Actions	Responsibility
1.     Special Instruction	· Conduct Customer Survey on Distribution Support in regular interval every month. · Inter depot route visit by Depot Heads · Customer Order place by apps-Depot head arrange a meeting with respective business to submit order 100% by apps for all business · COD+SMS to be monitored strictly as per guideline of last month’s meeting.	Distribution Department, All depot head& Field Colleague
2.     Vehicle Efficiency	·         Monitoring hired vans for fuel efficiency through installed GPS Tracker. ·         Arrange Multiple deliveries by hired+ own van in a single day as many days as possible.	All Depot Head
3.     New Survey Assignment	Conduct Field Force survey on Distribution Support at Depots.	Distribution Department&Field Colleague
4.     New initiatives	Deploy/appoint tri-cycle/motorbike/CNG for  delivery on trial basis at Comilla Depot.	Comilla Depot Head, Mr. Iftekhar, DE Mr. Saud, ADM, Ms. Rupa Chakraborty, Supply Chain Officer
5.     Digital Negotiation	Introduce & establish a digital negotiation platform where local vehicle owner & vendors can bid for carrying products.	Mr. Saud, ADM Mr. Iftekhar, DE Mr. Zubair, Sr. DE
6.     Cleanliness	All Depot Heads will send photos of Depot Outside Building, Depot Head Room, Computer Section, Cash Section, Toilets, & Store Section.	Depot Head