Memo-Sample

 

 

MEMORANDUM

 

To               :         All students

From           :         MD. IFTEKHARUL ISLAM

Date            :         8 JUNE 2015

Subject        :         Memo Format    

 

In response to students who have asked for a simple example of a correctly formatted memorandum, I am posting this document. Below you will find the basic rules concerning memo format. 

Parts of the Memorandum

There are three required elements of the memo:

• Title--The title typically consists of the company name and the word memorandum. 
• Heading Block--The heading block should be double spaced. Sign your initials by your name rather than including a signature at the end of the memo as you would in a letter. The subject line should be capitalized as if it where a title and should succinctly describe the topic of the message.
• Body of the Memo Message--The body of the message should be single spaced with double spacing between paragraphs. In the “block” format, which is most common, every line begins on the left-hand margin, and paragraphs are not indented.

Organization of the Body

The body of the message should be organized in three parts:  (1) a statement of purpose, (2) the details, and (3) a positive, friendly closing or next-step information. These three parts are usually presented in two or three separate paragraphs, though the details themselves may require several paragraphs in a longer, more complex memorandum.

The closing paragraph should be brief and to the point. Draw your conclusions, make recommendations, or define the next step; tell your readers what you want them to do. Whenever possible, close your message in a positive and friendly manner.                                                                                     

                                                                                                                                 Signature